EDI Terms and Helpful Hints Follow

Common Glass Industry EDI Terms & Helpful Hints

Helpful Tips

This list of tips has been compiled by researching common EDI problems. By following these simple helpful hints invoices will be processed more quickly by Trading Partners.

If you have a miscellaneous part line on an invoice be as descriptive as possible with the description. Try to include key words such as "molding", "back glass", "labor", and "dealer" in your part description. This will assist the Trading Partner in determining what the line item represents.

Do not use the word "labor" in the description of a windshield Repair in EDI, labor items required different coding than repair items. The EDI translator looks for key words or phrases in the description to establish how to code the line item. The Trading Partner may receive a labor only invoice that is actually a repair.

Do not override the year, make, or model provided by the system. Some Trading Partners follow the vehicle descriptions provided by NAGS and/or GlassMate to the letter. If for example the make on an invoice is "Chevy" the Trading Partner may not find a match because they are looking for "Chevrolet" or "Chev".

Be accurate during the input of the Vehicle Identification Number (VIN). VINs are being used for data audit by all Trading Partners. If a single digit is wrong in the VIN, an invoice can be rejected by the Trading Partner. These tables may be helpful in assuring that the proper VIN is used.

These characters are never used in a VIN: I, Q, and the letter O.

Since a VIN consists of both numbers and letters, there are several VIN entries that can be confusing. The table below lists some VIN characters that often are misread.

 

Identifying a Vehicle's year by VIN number

The 10th digit of a VIN is always used to specify vehicle year.

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